Aviation training software makes sure you’re compliant and protects your operating certificate. It’s impossible to keep up with compliance using spreadsheets or general HR software. In 2026 the best aviation training software can be used to link online ground schools with simulator training. It will also notify you when training expires.
Why does switching from spreadsheets to aviation software help keep your operating certificate safe?
Using manual spreadsheets to manage pilot qualifications can cause problems when carrying out random audits. If there is an error in a formula within Excel, dispatchers may roster an unqualified crew member on a commercial flight. Managing training records can cause time to be wasted by your team by checking dates across several spreadsheets.
With aviation training software, all your qualifications can be managed in one place, reducing human error. If a pilot fails, their proficiency check they will automatically be unable to be rostered by your dispatchers until they have renewed their qualification. This means that you will always be fully compliant with FAA, EASA and ICAO.
Generic e-learning portals will not protect your flight operations. They will not have any aviation specific features to calculate correct rolling 90-day landing recency or complex base month grace periods. They will not link modules to actual checkrides and authorizations.
3 key features to look for in aviation training software
When assessing platforms ensure that complex compliance rules, offline functionality, and consolidated scheduling are covered. Use the following checklist to ensure that you’re not just looking at a basic learning portal but an actual aviation system.
Automated calculation of FAA base months and EASA grace periods
Ensure that when carrying out vendor demonstrations you can confirm that the software will automatically calculate the FAA early/late grace months and EASA 90-day revalidation periods. Ensure that planners do not need to manually update any revalidation dates after a pilot completes their check ride early. The system should also automatically trigger 90 60 30 day expiry alerts to crew and training coordinators.
Offline iPad grading with 2 electronic signatures
Examiners frequently complete competency checks within concrete simulator bays so will have limited or no access to. This means your system must allow instructors to fill in marking sheets on their iPad, with 2 electronic signatures, whilst offline. When the instructor comes back online, the tablet will automatically sync the signed marking sheet to update the pilot’s expiry clock.
All in one LMS & TMS with ground school
If you have to have a separate e-learning portal and booking system, it will mean your team will have to manually enter data. With an all-in-one system passing a ground school module online will automatically make the trainee eligible to book onto the simulator. This prevents students who are not qualified from taking up simulator time, which could be costly.
8 Best Aviation Training Software Platforms in 2026
There are many options out there for aviation software including integrated platforms, ab-initio cadet tracking tools, and large enterprise solutions. Below we have compared the top 8 platforms to help you find the best fit for your role, scale, and budget.
1. SimpliTrain – Best integrated LMS TMS with flat rate pricing per admin.
SimpliTrain is an integrated solution that provides digital ground school delivery, full simulator scheduling, and expiry tracking. It is ideal for mid-market airlines, commercial ATOs, and MROs that want to streamline operations. The biggest benefit of this platform is the flat rate pricing structure, starting from $60 per month. You can train seasonal crews and third-party clients without any increasing costs per user. Book a demo here to see how SimpliTrain can help you streamline your scheduling.
2. CAE Pelesys – Best for Large Airlines EBT analytics
CAE Pelesys is a large-scale training management system that focuses on Evidence Based Training (EBT) and Competency Based Training and Assessment (CBTA) grading analytics. Whilst very powerful for global airlines and commercial airlines, it can become very complex and expensive for mid-market airlines.
3. FlightLogger – Best for Ab-initio Flight Schools Cadet Progression
FlightLogger is a large-scale cloud-based system used by ab-initio flight schools and Approved Training Organisations. It includes a beautiful interface to monitor student progress through their syllabus, grade flight lessons and monitor instructor currency. Whilst perfect for cadet academies, airlines with more complex recurrent requirements across multiple departments will often require a larger solution.
4. Aviatize – Best for small aircraft users
Aviatize is a powerful solution that combines flight training, integrated safety management and club management. The software also has a unique pricing model based on active aircraft rather than active users. This can be a great solution for aeroclubs and flight schools but is not suitable for MROs and cabin crew operations without aircraft.
5. Avsoft AvLMS – Best for delivering prewritten ATPL courseware
Avsoft AvLMS specialises in delivering prewritten courseware to ATPL students and airlines. It offers an extensive library of aircraft systems modules for Boeing, Airbus, and ATR fleets. If your main goal is to licence readymade regulatory content, then this is the best option for you.
6. Centrik 5 – Best for SMS Compliance Tracking
Centrik 5 by TrustFlight is a widely used operational management package. It includes great training and currency tools that integrate well with the Safety Management System (SMS) Registers. This package will need a bespoke quote from your enterprise and is great for operators looking to have training within a safety package.
7. Waypoint TMS – Best for Cockpit CBTA Scoring
Waypoint TMS offers a focused solution for EBT and CBTA scoring in the flight deck for commercial aviation. It offers great offline scoring tools on iPads and detailed heat maps of pilot competency across the fleet. This package is great for flight departments who want detailed pilot scoring information rather than commercial course sales and general MRO management.
8. Comply365 – Best for major airline manual distribution (EFB sync)
Comply365 is an Operational Document Management system that also provides EFB manual distribution for large Part 121 operators. This ties manual updates to mandatory sign offs and recurrent checks. The integration of documents makes this a great solution for major airlines with large regulatory manual updates.
Comparing the 8 aviation training platforms
Review this technical comparison table to evaluate pricing models and role coverage across the top eight platforms.
| Platform | Best Used For | Role Coverage | Pricing Model |
|---|---|---|---|
| SimpliTrain | Unified LMS/TMS & expiry tracking | Flight, Cabin, Ground, & MRO | Flat per admin ($60/mo/admin) |
| CAE Pelesys | Enterprise EBT & CBTA grading | Flight Crew & Examiners | Custom enterprise quote |
| FlightLogger | Ab-initio ATOs & flight schools | Student Pilots & CFIs | Base fee + per active user |
| Aviatize | Flight ops & safety management | Student Pilots & Instructors | Tiered per aircraft monthly fee |
| Avsoft AvLMS | Prepackaged ATPL courseware | Flight Crew | Custom vendor quote |
| Centrik 5 | SMS driven quality assurance | Flight, Cabin, & Ground Ops | Custom enterprise quote |
| Waypoint TMS | Flight deck CBTA grading | Flight Crew & Examiners | Per crew tiered subscription |
| Comply365 | Enterprise EFB manual sync | Enterprise Airline Crews | Custom enterprise quote |
How are you affected by software pricing?
Most legacy aviation software platforms operate on a per learner monthly subscription model which will be eaten into your training budget. If your charter airline has 300 seasonal cabin crew, you have to pay for that many licenses.
Some modern platforms have started to offer a per-aircraft model. However, this doesn’t make sense for light flight schools and ignores your maintenance facilities, dispatchers, and cabin crew. You can’t link your MRO technician’s training costs to the number of aircraft.
With SimpliTrain there is no scaling issue as we operate on a flat fee per admin model from just $60 per month. You only pay for the training coordinators in your back office who are actively using the software. Whether you have 200 pilots or 3000 MRO technicians to track, you will not pay any extra for the software. See our Training Management Software Buyer’s Guide 2026 to avoid getting caught out with licensing.
FAQs
1. What is the difference between an aviation LMS & aviation TMS?
Aviation LMS provides online digital ground school training and online quizzes. Aviation Training Management Systems (TMS) provide the practical side of training by allowing you to schedule simulator resources, assign instructors, and track expiry dates. The best aviation training software will combine an LMS and TMS, so you don’t have to manually enter data across departments.
2. Why won’t generic learning platforms work for aviation compliance?
Generic LMS platforms are able to track video content and quiz scores, but they cannot track FAA regulatory logic. They are unable to provide the regulatory functionality to calculate FAA base month carry forwards, track 90 day rolling flight recency and block hard scheduling if a pilot’s medical certificate or recurrent check has expired.
3. Can the aviation training software be used offline for marking an iPad/tablet?
Yes. Our premium aviation training platform will allow you to download marking sheets directly onto your iPad or Electronic Flight Bag. This means that your examiners can mark simulator sessions and obtain a dual electronic signature completely offline. Once online, the software will sync and update your pilot’s expiry clock.
4. How is it priced by administrator instead of learner?
Traditional aviation platforms charge a monthly fee per active crew member. This can be very expensive for those with seasonal crew or external commercial clients. With a flat rate administrator fee (SimpliTrain), you will only be charged for the training coordinators using the system and can train unlimited crew profiles.
5. What makes CAE Pelesys different from typical flight school software?
CAE Pelesys is an enterprise level training management system tailored to large commercial airlines and defence contractors. It provides the advanced features of Evidence Based Training (EBT) data analysis, advanced offline synchronisation with CrewPad and extensive management of proprietary courseware libraries for major global carriers.
6. Is FlightLogger or Aviatize better for ab-initio flight training?
Traditionally FlightLogger is seen as the go-to cloud solution for ab-initio flight schools and Approved Training Organisations. It provides outstanding features for tracking your students through their syllabus. If you need integrated aircraft maintenance, SMS and aircraft specific software pricing, then Aviatize will be a better solution.
All of flight scheduling and compliance in one place
Identify where you are currently having issues with manual spreadsheets. Are your coordinators using valuable time updating expiry dates manually? Are you paying for inactive seasonal profiles?
If you are looking to move away from managing compliance in a number of different spreadsheets, then SimpliTrain is the solution for you. Find out more about our Aviation Training Management System and how airlines, MROs and ATOs manage their training operations in an auditable way. And book a demo of SimpliTrain.
